International Institute of Information Technology (I²IT) is committed to fostering a vibrant research ecosystem that promotes innovation, consultancy, intellectual property creation, funded research, professional development, and industry engagement. The Institute shall provide structured financial, administrative, and infrastructural support to faculty members in alignment with quality benchmarks. This policy establishes structured financial assistance, governance oversight, accountability mechanisms, and performance benchmarks to promote sustainable research excellence.
The objectives of this policy are:
This policy applies to:
This policy covers research publications, conferences, patents, copyrights, consultancy, certifications, FDPs, seed grants, laboratory establishment, and revenue sharing.
The implementation of this policy shall be overseen by the RDCC Committee under the supervision of the Principal. The RDCC Committee shall evaluate seed grants, funding proposals and claims, recommend approvals to Principal, monitor funded activities, submit annual RDCC performance reports to IQAC, maintain digital records for NAAC/NBA/NIRF audits. The RDCC Committee shall submit annual performance reports to IQAC and the Governing Body. All financial disbursements shall be routed through the Accounts Section following due verification and approval.
To avail these facilities, faculty members have to make sure that the academic and other commitments at the Institute are fulfilled in advance and no cancellation/rescheduling of theory/laboratory classes are required. As far as possible, Study Leave should be taken during the semester break or during the vacation period.
All benefits require prior written approval from the Competent Authority. Retrospective approvals shall not be entertained. Such faculty members are expected to utilize their Study Leave for undertaking research at the University approved research centers, visiting other research organizations in connection with their Ph.D. work, attending conferences/workshops, presenting their research papers and for allied activities.
Faculty members must not have pending disciplinary proceedings, unsettled financial advances, or unadjusted claims.
Faculty members registered for Ph.D. at recognized universities may avail paid Study Leave during the doctoral registration period for a maximum duration of five years, subject to the Institute Leave Policy. Approval shall be contingent upon ensuring that academic duties are not adversely affected. Periodic progress reports certified by the research supervisor shall be mandatory. Failure to demonstrate satisfactory progress may result in withdrawal of benefits.
The Institute shall reimburse 50% of expenses maximum up to Rs. 15,000 per academic year to each faculty for presentation of research papers at reputed national or international conferences, workshops, and seminars. Reimbursement shall be processed only after paper presentation and assignment of DOI upon publication. The faculty members or their guided students must be the presenting author and must mention affiliation to International Institute of Information Technology (I²IT). Only one registration fee per paper shall be reimbursed. Predatory or non-peer-reviewed events shall not be eligible. The registration and payment of submissions must be done by faculty members only.
Faculty members will be eligible for reimbursement only if the author and co-authors are faculty members and students of the Institute.In exceptional cases involving a research scholar, the inclusion of the respective Ph.D. guide from the affiliated research centre shall be permitted only with the prior written approval of the Head of the Department, obtained before manuscript submission.
The Institute shall reimburse 75% of Article Processing Charges for publication in Scopus-indexed journals, subject to the following ceilings: Rs. 20,000 for Q1 journals, Rs. 15,000 for Q2 journals, Rs. 10,000 for Q3 journals, and Rs. 5,000 for Q4 journals as per latest SCImago ranking. The journal must be indexed in Scopus at the time of submission and publication. DOI assignment and proof of indexing are mandatory. Only one reimbursement claim per paper shall be permitted irrespective of the number of Institute co-authors. Each faculty can get reimbursement for maximum up to 2 journal papers in a particular academic year based on their quartile rankings on a pro-rata basis. The registration and payment of submissions must be done by faculty members only.
Faculty members will be eligible for reimbursement only if the author and co-authors are faculty members and students of the Institute. Journal publications may, nevertheless, include faculty members or researchers from other institutions as co-authors where such collaboration is academically justified. In such cases, the corresponding faculty member from the Institute must obtain prior written approval from the Head of the Department before manuscript submission.
The Institute shall provide 100% support for Indian Patent filing and examination fees based on the government receipts only maximum up to 2 patents per faculty per year. Faculty must disclose the invention internally before filing, and the Institute name shall be included in the application. International patent filing shall require prior approval of Management and execution of a cost-sharing agreement. Revenue generated through commercialization shall be governed by a separate IPR Revenue Sharing Policy.
The Institute shall reimburse 100% of Indian Copyright registration fees up to Rs. 4,000 per year per faculty, subject to prior approval and compliance with intellectual property norms.
Faculty members will be eligible for reimbursement only if the applicants are faculty members and students of the Institute.
The Institute shall reimburse 50% of expenses maximum up to Rs. 15,000 per year per faculty for recognized industrial certification courses of minimum thirty hours duration offered by reputed global organizations. Reimbursement shall be granted only upon successful completion and submission of valid certification.
The Institute shall reimburse 50% of FDP expenses up to Rs. 2,000 for 5 days and Rs. 1,000 for 2-3 days per year for programs conducted by IITs, NITs, Institutes of National Importance, or recognized universities, provided the program duration is at least five days or thirty contact hours.
The Institute shall reimburse 50% of expenses up to Rs. 5,000 per year for recognized online courses of minimum thirty hours duration from approved academic platforms, subject to submission of verified completion certificates.
The Institute shall reimburse 50% of annual membership fees up to Rs. 5,000 per year for recognized professional bodies such as IEEE, ACM, CSI, IETE, and similar organizations. Life memberships require special approval.
The Institute encourages its faculty members to undertake professional training, outreach, and capacity-building initiatives for both internal and external students, as well as professionals outside the Institute. Such initiatives may be conducted in the form of regulated workshops, customized training programs, or similar academic activities where faculty members serve as key resource persons. Travel will be borne by the organizing team / resource faculty.
The revenue generated through these activities will be distributed after deducting all applicable expenses. Based on the extent of utilization of Institute resources and the duty leave availed by the faculty members, the remaining amount shall be shared in accordance with the prescribed norms, subject to prior approval of the Principal.
| S.No. | Institute Share | Faculty Share | |
| 1 | Neither Institute resources utilized, nor duty leave availed | 20% | 80% |
| 2 | Either Institute resource utilized, or Duty leave availed | 30% | 70% |
| 3 | Institute resources utilized, and Duty leave availed | 50% | 50% |
Faculty members of the Institute are encouraged to actively apply for sponsored research projects in response to calls for proposals from various national and international funding agencies such as Department of Science and Technology (DST), Department of Biotechnology (DBT), Anusandhan National Research Foundation (ANRF), Indian Space Research Organisation (ISRO), Defense Research & Development Organization (DRDO), Indian National Space Promotion and Authorization Center (IN-SPACe), and other similar government granting bodies.
The Institute shall provide the necessary administrative and infrastructural support to facilitate the smooth submission, management, and execution of such research projects. Institute overheads shall be charged in accordance with the norms prescribed by the respective government or sponsoring agency and may vary from project to project.
To encourage faculty participation in externally funded research, the Principal Investigator (PI) and Co-Principal Investigator(s) (Co-PIs) shall be eligible for incentives based on the sanctioned project value and the successful execution of the project, as per the Institute’s incentive guidelines. The number of faculty members involved in the project as PIs and Co-PIs will be based on the budget proposed and grants available. All proposals must be routed through department HoDs.
| S.No. | Sanctioned Project Value | Incentive for PI/Co-PI |
| 1 | Upto ₹2 Lakhs | Appreciation Certificate + ₹5,000 each |
| 2 | ₹2 Lakhs - ₹5 Lakhs | Appreciation Certificate + ₹7,000 each |
| 3 | ₹5 Lakhs - ₹10 Lakhs | Appreciation Certificate + ₹10,000 each |
| 4 | ₹10 Lakhs - ₹25 Lakhs | Appreciation Certificate + ₹20,000 each |
| 5 | ₹25 Lakhs - ₹50 Lakhs | Appreciation Certificate + ₹40,000 each |
The Institute encourages faculty members to undertake consultancy activities, recognizing the significant role that intellectual expertise plays in enhancing the global competitiveness of industries and contributing to societal development through the practical implementation of research outcomes. Faculty members are encouraged to share their expertise by advising start-ups, industries, MSMEs, STEM institutes/schools, and NGOs; conducting seminars, specialized courses, training modules, Faculty Development Programs (FDPs), and capacity-building sessions; and serving as experts on various Government and non-Government committees.
All consultancy assignments shall be undertaken through the Institute and must be supported by a formal agreement with the concerned industry or sponsoring organization. The revenue generated from consultancy activities shall be distributed after deducting all applicable direct project expenses, including equipment, consumables, manpower, travel, student stipends, statutory taxes, and other approved expenditures. After these deductions, 70% of the net revenue shall be disbursed to the faculty members involved in the consultancy project, while the remaining 30% shall be credited to the Institute Research Fund to support research and innovation activities.
All consultancy payments must be routed through the Institute accounts. Direct receipt of consultancy payments by faculty members is strictly prohibited, and any violation of this provision may attract disciplinary action as per Institute rules.
Any deductions related to taxes or statutory obligations shall be carried out in accordance with prevailing Government regulations. The number of faculty members involved in the project as PIs and Co-PIs will be based on the budgets proposed and consent among the industry partner and institute. The Institute shall, as a general principle, allocate up to 20% of the total consultancy project budget towards engagement of external consultants or subject matter experts. The remaining consultancy work shall be primarily executed by in-house faculty members, with active involvement of students wherever feasible to promote experiential learning. However, in cases where requisite expertise is not available internally, the Institute reserves the right to approve higher allocation to external consultants on a case-by-case basis, subject to due justification and approval by the competent authority.All proposals must be routed through department HoDs.
External consultants can be paid upto 20% of the total project fees, inclusion of students of into projects/ product development, proposal from hods,
| S.No. | Deduction Head | Description | Applicable Rate / Basis |
| 1 | GST (Goods and Services Tax) | Tax applicable on consultancy services as per Government of India regulations | As per prevailing GST rate (18% currently) |
| 2 | Direct Project Expenses (DE) | Equipment purchase, consumables, field work, manpower support, travel, accommodation, software licenses, student stipends, testing charges etc | At actuals |
| 3 | Net Revenue (NR) | Amount remaining after all statutory deductions and direct expenses | |
| 4 | Faculty Share | Distribution among PI and Co-PIs involved in the consultancy project | 70% of the Net Revenue |
| 5 | Institute Share | Institutional share to support administrative, infrastructural for smooth execution of project | 30% of the Net Revenue |
| S.No. | Deduction Head | Amount |
| 1 | Consultancy Amount Received from Industry | 118,000 |
| 2 | Less : GST (18%) | 100,000 |
| 3 | Less : Direct Project Expenses (DE) | 80,000 |
| 3 | Net Revenue (NR) | 20,000 |
| 4 | Faculty Share (70%) | 14,000 |
| 5 | Institute Share (30%) | 6,000 |
The Institute shall provide internal seed grants up to Rs. 2 Lakhs for a maximum duration of two years, based on peer review and expert committee evaluation. Deliverables shall include research publications, patent filing, or submission of external funding proposals. Progress review shall be conducted periodically.
The Institute shall provide up to Rs. 5 Lakhs per department per year for establishment or upgradation of research laboratories / centers of excellences. Proposals must include budget justification, sustainability plan, and alignment with departmental research thrust areas / thematic research groups. Assets procured shall remain Institute property.
Travel expenses for industry interaction and consultancy exploration shall be supported as per Institute Travel Policy upon submission of agenda, expected outcomes, and post-visit report.
All claims must be submitted within thirty days of completion of the activity along with original bills, GST-compliant invoices, proof of payment, prior approval letter, and completion / participation certificate. The Accounts Section shall verify documents before processing reimbursement. The Institute reserves the right to reject incomplete or non-compliant claims.
If plagiarism, predatory publication, retraction, falsified documentation, duplicate claims, or ethical violations are detected, financial support shall be withdrawn and disciplinary action may be initiated as per service rules.
The RDCC Committee shall maintain a copy of annual records of publications, patents, consultancy revenue, funded projects, and faculty development activities through department HoDs periodically. An annual RDCC report shall be submitted to IQAC for inclusion in AQAR and NBA Self-Assessment Reports
Any ambiguity or dispute regarding interpretation of this policy shall be resolved by the RDCC Committee, and the decision of the Principal shall be final and binding.
The Institute reserves the right to amend, modify, or withdraw any provision of this policy with approval of the Governing Body.
This policy shall come into effect from AY2026–27 i.e., 01 July 2026 and shall remain valid until revised.